Higher Education Emergency Relief Fund-Institutional Portion


The Higher Education Emergency Relief Fund-Institutional Portion funding is available so that institutions of higher education can serve students and help them continue to learn during this unprecedented time.

Frederick Community College (FCC) provides periodic reports for 1) The Higher Education Emergency Relief Fund - Student Aid and 2) The Higher Education Emergency Relief Fund-Institutional Portion. Reporting periods follow regular intervals determined by the United States Federal Government.

The information on this webpage is provided to comply with federal reporting requirements of the CARES Act and the U.S. Department of Education. It will be updated on a quarterly basis as required.


REPORT: Higher Education Emergency Relief Fund - Institutional Portion



Quarterly Report for the Period ending March 31, 2021


On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.

This page describes the use of HEERF funds received by Frederick Community College under Award Number P425E202788.

Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable

Institution Name:  Frederick Community College    Date of Report: 4/8/2021   Covering Quarter Ending:  3/31/2021

Total Amount of Funds Awarded: Section (a)(1) Institutional Portion:   $925,945  Section (a)(2):  $0  Section (a)(3):  $0  



in (a)(1) institutional dollars

Amount in (a)(2) dollars, if applicable

Amount in (a)(3) dollars, if applicable

Explanatory Notes

Providing additional emergency financial aid grants to students.





Providing reimbursements for tuition, housing, room and board, or other fee refunds.





Providing tuition discounts.





Covering the cost of providing additional technology hardware to students, such as laptops or tablets, or covering the added cost of technology fees.





Providing or subsidizing the costs of high-speed internet to students or faculty to transition to an online environment.





Subsidizing off-campus housing costs due to dormitory closures or decisions to limit housing to one student per room; subsidizing housing costs to reduce housing density; paying for hotels or other off-campus housing for students who need to be isolated; paying travel expenses for students who need to leave campus early due to coronavirus infections or campus interruptions.





Subsidizing food service to reduce density in eating facilities, to provide pre-packaged meals, or to add hours to food service operations to accommodate social distancing.





Costs related to operating additional class sections to enable social distancing, such as those for hiring more instructors and increasing campus hours of operations.





Campus safety and operations.




Purchase of cleaning and disinfecting supplies; physical barriers used to ensure the physical safety of students and employees on campus; headsets for student-serving offices to use in accessing the automated call distribution service in the remote work environment.

Purchasing, leasing, or renting additional instructional equipment and supplies (such as laboratory equipment or computers) to reduce the number of students sharing equipment or supplies during a single class period and to provide time for disinfection between uses.





Replacing lost revenue due to reduced enrollment.





Replacing lost revenue from non-tuition sources (i.e., cancelled ancillary events; disruption of food service, dorms, childcare or other facilities; cancellation of use of campus venues by other organizations, lost parking revenue, etc.).





Purchasing faculty and staff training in online instruction; or paying additional funds to staff who are providing training in addition to their regular job responsibilities.





Purchasing, leasing, or renting additional equipment or software to enable distance learning, or upgrading campus wi-fi access or extending open networks to parking lots or public spaces, etc.

$ 5,448



Online tutoring services; upgrade of internet circuit used by students and faculty to support remote instruction and virtual labs in computing and business technology courses.

Other Uses of (a)(1) Institutional Portion funds.

$ 394



N95 masks for phlebotomy students now required by clinical instruction sites because of the COVID-19 pandemic

Other Uses of (a)(2) or (a)(3) funds, if applicable.





Quarterly Expenditures for each Program

$ 8,958




Total of Quarterly Expenditures

$ 8,958


To support any element of the cost of attendance (as defined under Section 472 of the Higher Education Act of 1965, as amended (HEA)) per Section 18004(c) of the CARES Act and the Interim Final Rule published in the Federal Register on June 17, 2020 (85 FR 36494). Community Colleges in California, all public institutions in Washington State, and all institutions in Massachusetts have different requirements due to recent U.S. District Court actions. Please discuss with legal counsel. HEERF litigation updates can be found here.


Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.


Including continuance of pay (salary and benefits) to workers who would otherwise support the work or activities of ancillary enterprises (e.g., bookstore workers, foodservice workers, venue staff, etc.).


Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Section 18004(a)(1) Institutional Portion funds may only be used “to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus, so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.”


Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Sections 18004(a)(2) and (a)(3) funds may only be used “to defray expenses, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, payroll incurred by institutions of higher education and for grants to students for any component of the student’s cost of attendance (as defined under section 472 of the HEA), including food, housing, course materials, technology, health care, and child care.”


December 31, 2020
December 8, 2020
September 30, 2020


For more information about the CARES Act – Institutional Portion, visit the United States Department of Education website.