Vendor Onboarding and Payment Information
This page provides information to help vendors successfully work with Frederick Community College (FCC), including onboarding requirements, invoicing, payments, and account support.
Getting Started
Before beginning work or submitting invoices, please ensure you have:
- Received a valid FCC purchase order or executed agreement
- Reviewed the instructions provided on the purchase order
- Completed any required onboarding documentation
Vendor Onboarding Requirements
To do business with Frederick Community College, vendors may be required to complete onboarding steps to ensure accurate setup and timely payment.
This process may include:
- Submission of tax documentation (such as a W-9)
- Payment and banking information – complete the [ACH Authorization Form]
- Acceptance of General terms and conditions – review and complete the FCC Terms and Conditions Agreement , unless otherwise agreed upon
Vendors will not be fully set up for payment until all required onboarding documentation has been received and approved.
Completing these steps helps ensure compliance and supports accurate and timely payments.
Invoicing and Payments
How do I submit an invoice?
Invoice submission instructions are provided on the purchase order.
When will I receive payment?
Payments are typically processed within 30 days of receipt of a valid invoice, unless otherwise specified.
What payment methods are available?
FCC issues payments via ACH (Automated Clearing House).
How are purchase orders issued?
Purchase orders are issued electronically by FCC and will be sent by the FCC point of contact associated with the award.
Payment Terms for Goods
FCC does not prepay for tangible goods. Payment is issued only after delivery is confirmed and items are accepted.
Vendor Account and Payment Support
Who do I contact for payment issues or to update my information?
Submit all updates, including contact or banking changes, to the FCC point of contact (POC) associated with your award.
What is FCC’s tax exemption status?
Frederick Community College is generally exempt from Federal excise tax and Maryland Sales and Use Tax. A tax-exempt certificate is available upon request from your FCC point of contact.
Important Reminders
- Always reference your purchase order number on all invoices
- Submit invoices exactly as instructed on the purchase order
- Do not begin work without an approved purchase order or contract (except in authorized emergency situations)
- Ensure onboarding documentation is complete to avoid payment delays